Using the AI Assistant

Overview

The AI Assistant feature in WhiteBeard News Suite leverages the power of Large Language Models (LLMs), such as ChatGPT, to assist your newsroom with various editing tools. By default, we use the latest version of ChatGPT, but other models (e.g., Claude, Gemini) can be enabled upon request.

Key Points

The AI Assistant suggests improvements but requires human review and approval.
It utilizes the content you’ve already uploaded, including titles, text, and images.
Available features include title suggestions, summaries, chapeaux, spell checks, social media titles, and photo captions.

How to Use the AI Assistant

What Can It Do?

You can prompt the AI to:

Suggest titles
Summarize content to 160 characters
Create chapeaux (introductory text)
Perform spell checks
Generate social media titles (e.g., for Facebook)
Describe images for captions

The AI Assistant is available through three main features on article pages:

Stars Icon for text fields such as titles, captions, and descriptive summary.
Stars Icon in the story editor.
Stars Icon on the right side of the Content Editor page.
Translate Icon on the right side of the Content Editor page.

Getting Started

If you’re viewing Feeds, click on Start Editing.
If you’ve already created an article, simply open it to begin editing.
Use the Stars Icon near text fields or the Stars Icon in the story editor to access AI suggestions.

Using the AI Assistant Features

1. Stars Icon on text fields

This tool is used to quickly generate content suggestions.

Steps

Click on the Stars Icon next to the field (e.g., title, summary).
If a predefined prompt is available, you will immediately get a suggestion from the AI to pick from. Click on it to apply it.
Click on “Try another prompt” if you’re unsatisfied with the result.
Choose a predefined prompt or write your own.
- Examples:
  - Suggest 3 titles
  - Generate a summary
Click “Continue” to see the AI’s response.
Apply the AI’s suggestion to your content, or modify as needed.
Optionally, save effective prompts to reuse later through the Prompt Manager.

2. Stars Icon for Text Editing

This feature helps you optimize content in the text editor.

Modes of Operations

Full text mode: You can click on Stars Icon to start the AI Assistant in a rich text field.
Highlighted text: You can also highlight a portion of the text that you wish to perform an action on. For example, if you want to rewrite a specific paragraph or proofread it alone.

Default Actions

Reviews structure and grammar.
Converts content into a more polished format.
Cleans up wire references (e.g., removing AFP citations).
Inserts subheadings every three paragraphs.

Customization

Adjust the default prompt to better fit your content needs.
Write and assign new prompts for specific improvements.
Important: Always review AI outputs before publishing.

3. Prompt Manager

This tool helps you manage all saved prompts for quick access.

How to Use

- Click on any Stars Icon, then click Try another prompt, then select Manage Saved Prompts.
- Alternatively, you can access the Prompt Manager from the menu. Go to Administration in the menu, then find Publisher Configuration, then click on Stars Icon (AI Assistant).
Review, edit, or delete prompts from the list.
- Includes default prompts, auto-saved prompts, and custom prompts.
Assign prompts to specific fields (e.g., title, summary, teaser).

Tips

Assign prompts to appropriate fields to ensure accuracy.
Regularly delete unused prompts to keep the system efficient.
Use simple and direct language in prompts for better AI performance.
Provide examples as much as possible.

Tips and Resources

For guidance on writing effective prompts, explore these resources:

Feedback

The AI Assistant is currently an experimental feature, and your feedback is crucial for its improvement. Please send your suggestions, along with any relevant screenshots, to support@whitebeard.nl.

Thank you for using WhiteBeard News Suite!